NCCHCA Member Login

Event Coordinator

Category

Training/Technical Assistance

Organization:

North Carolina Community Health Center Association

Location:

Raleigh, North Carolina • Wake County

Date Needed:

February 11, 2022

Organization Website:

Type Of Position:

Full Time

Education Required:

Bachelor's

Experience Required:

3-5 year(s)

Date Of Job Posting:

January 11, 2022

Job Description:

Summary

The Event Coordinator is responsible for logistical execution of NCCHCA conferences and training. Works self-directed, and in partnership with manager, to plan, coordinate, and execute events from conception through completion. Oversees and implements all event logistics, inclusive of some program content, speaker/presenter communication and scheduling, hotel negotiations and planning, food and beverage planning, audio-visual planning, and logistics/set-up onsite, and conference technology (app) as needed to produce successful conference/meeting planning services. Responsible for execution of events onsite and virtual, as circumstances require.

Qualification Requirements

  • Excellent customer service and interpersonal skills.
  • Ability to manage multiple projects independently and simultaneously.
  • Takes initiative and problem-solves.
  • Pays careful and rigorous attention to detail and is process oriented.
  • Excellent time management.
  • Ability to effectively communicate in verbal and written form.
  • Proficiency in the use of technology and commonly used software packages; Word, PowerPoint, and Excel.
  • Demonstrates the ability to work as a team member and work effectively with diverse people.
  • Self-directed and self-motivated

Preferred Qualifications

Experience with marketing, planning, coordination, hotel, and convention center logistics

Minimum Qualifications

  • Bachelor’s degree. Preferably in event management, hospitality, public health, health administration, or related field.
  • 2-3 Years of event and conference management experience
  • Supervisory Responsibilities
    None

Essential Functions

  • Responsible for planning logistics of NCCHCA conferences & events.
  • Responsible for the development and optimization of processes related to flow and execution of events.
  • Proactively handle any arising issues and troubleshoot emerging problems throughout the planning process.
  • Work collaboratively with colleagues, event lead, and partners to ensure a seamless event.
  • Identify locations, venues, appropriate space, AV, food & beverage for events.
  • Work with Manager of Training & Technical Support to establish appropriate registration fees.
  • Work with planning team/team lead to develop, design, and format program content.
  • Identify training topics and communicate with presenters.
  • Participate in planning committee meetings as needed, take, and disseminate minutes.
  • Develop staff assignments for NCCHCA team.
  • Oversee audio, visual, and room set-up.
  • Work with to ensure speaker paperwork is received in a timely manner to request and manage continuing education credits/logistics.
  • Work with Vendor Services staff to ensure appropriate space for the exhibit hall.
  • Work with colleagues to identify creative marketing strategies and generate interest to increase training attendance.
  • Scheduling and oversight of registration processes and coverage at conferences/events.
  • Work with colleagues to develop communication initiatives to share with NCCHCA members & partners.
  • Propose innovative ideas to improve services provided and training event quality.
  • Provide feedback and periodic reports to the Director of Workforce Development.
  • Expert in MS Suite including Word, Excel, Publisher, advanced editing, and mail-merge (printing) skills. Familiarity with MailChimp and social media.

Physical Demands

  • Carrying equipment/boxes and event materials up 20-pound boxes or less.
  • Constant sitting, standing, walking, repetitive assembly motions during conferences/events.
  • Ability to travel out-of-town, by air, and overnight.
  • Evenings and weekend work

Work Environment

NCCHCA is a busy, team-oriented, non-profit organization with expected event-related travel to various locations including in and out-of-state.

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